None of us, surely, has ever found any processes or procedures in the sack of the agile manifesto hints. On the contrary, the balance moves to the opposite – no processes, no procedures. What if, however, the process does not make tasks run in the road ruts but is the aforementioned map with all the matched difficult places that might impede the work and the real estimation of how long the whole project can take? In the electronics industry specifically, where the technology is changing very fast, the process foresees trouble and makes it always resolvable.
If you already made it to ask yourself when you are supposed to know which process assures you of the above and which does not, take a look at the three musts of any viable process.
1. The process lives
Not like ivy spreading freely over the forest duff to make things hard-and-fast in the end, but like the map of this forest. You do not take your map on the journey to carry it in the backpack all along, but you make use of it any moment a crossroad comes your way.
The process in an organization has to be useful in the same way. It cannot be created for the sake of neat and nice reports. It gets its ultimate shape from the people and their methodology of work.
A good process does not happen to be a chore - a mundane one, moreover - but the answer to the question: "What am I supposed to do now?"
A perfect process remains flexible, which is a must in such a changing environment like the electronics.
There are, of course, tens of different project management approaches, but the final choice should be made with keeping the nature of the business and its requirements in mind. Out of all the methods, traditional – like Waterfall – and agile methodologies are often pitted against each other.
In reality, there is no one-size-fits-all methodology. The choice to implement a methodology largely depends on factors such as the nature of the project, size or resources.
Most of the time, smart project managers decide which methodology to adopt during the beginning or initiation of a project.
2. Process continuous improvement
It is a never-ending story, but in a good way. Could we manage the things today as they were ten or more years ago? Automation and digitalization have speeded up the spinning of the planet and with it the processes - and no doubt the processes working in the new technologies had also to stir the rotation up.
Why? Not only to keep up with the pace of the world, but also to expand the area the company operates on. In other words, to let the company grow. Process allows to enter new markets and with it to gain more branched-out experience. An attentive process lets do it even when the market heats up.
A company might support continuous transformation with the simple Deming cycle: Plan, Do, Check, Act; a scheme which in a systematic consequence tends to acquire more complex projects for the company. And if the company had repeated this process a few of times, looked at the parameters it had been measuring the performance with, it should now become swift in implementing the process in the new projects.
Next, implementing any process entails unavoidably its modularity. And modularity leaves space for the client to choose their own way - to skip or add a stage, or to combine two processes into still viable one.
When the market changes, along with the people and their customs, the process of designing or manufacturing must remain reacting. Staying blind to the outside cues and sticking to the processes for the sake of the process is the thing of the past.
3. The process makes us want to identify with it
All about a good process has nothing in common with the company's politics. Straining people's patience to bend their resistance to accepting the process is the last thing you would like to do.
They need to identify with it. When they see procedures, they should see good time management, time sparing, agility and logic.
When it comes to the company side, the company knows that through the process it can communicate with the clients. Such a company has an argument to assure of its transparency and that the phases in the project realization happen in the time frames and there is a concrete output at the end of each phase.
For the client, though, the process informs them how they can fulfill their needs. How long did it take to market the end product and how should the client's company plan product realization in accordance to the whole? Auditing is, besides all, what clients like. And let us say it clear: they will have better sleep with the knowledge about where exactly project realization happens to be - on which stage. This knowledge is the first step in the risk management, so having a process for the client is their safety.
For the employees, the process brings peace of mind. Of course, a badly designed process feels like pain when you have to report things "just because". The process cannot hamper work. It has to be flexible. It must be the map, not the gutter, for the workflow. If it slows down tasks, creates piles of never-read documents or seems too complicated to keep up with the increment, it may drain life from the people who work with it. And as the agile manifesto reminds: people are of the greatest value; let it then stay that way.
The process in the new technologies
Difficult and challenging as the project might be, agile process will protect its realization. This is the map with all the routes shown.
"First goes the team – responsible and conscious, and ready to make decisions. A committed team with strong leaders is the key to the success. Then, our ability to respond to a change that is forced by the volatility of the contemporary business environment. Thanks to being agile, we can manage that and move on to the next phase. At the end of the day, the role of the process is to support the end product successful development and trust of all the parties: the customer, supplier and employee," advises Joanna Marzec, Value Chain Director at VECTOR BLUE HUB.
At VECTOR BLUE HUB we support the process growth on the Deming cycle and let our work become proactive. Modularity of the phases and milestones brings the value of flexibility when it is needed to be suited to the client's work standards. You are welcome to contact us to learn something more about how we work and why it is so valuable to realize electronic devices design and manufacturing projects according to our special process.